Privacy Policy

Welcome to Chettinad Vidyashram (“we”, “us”, “our”). We value your privacy and are committed to protecting your personal information. This Privacy Policy describes how we collect, use, share, and protect your information when you visit or use our website, “chettinadvidyashram.org”

1.Information We Collect

Personal Information: name, email address, phone number, postal address, date of birth, parent/guardian details when provided by students or prospective students.
Academic Information: classes applied for, grade level, previous school records or transcripts, admission or enrollment data.
Usage Data: IP address, browser type, device information, pages visited, time spent, referring URLs, etc.
Cookies & Tracking: usage of cookies, web beacons, analytic tools (e.g. Google Analytics) to monitor site traffic and behavior.
Payment Information: when you pay fees online, data required for transactions (this may include transaction IDs, billing address, etc.).

2. How We Use Your Information

We use the collected information for purposes such as:

  • Processing admission, registration, enrollment, fee payments, and related academic administration.
    Communicating with you – sending newsletters, announcements, schedules, school updates, parent/guardian communications.
  • Improving our services, Website content, infrastructure, and user experience.
  • Monitoring and analyzing usage to understand how our Website is used and to diagnose technical issues.
  • Ensuring security of our Website and preventing fraud or abuse.

3.Legal Basis for Processing

Where required (such as under applicable data protection laws), our legal bases for processing personal data include:

  • Performance of a contract (e.g. admission and school services).
  • Consent (e.g. when you opt in to newsletters or updates).
  • Compliance with legal obligations.
    Our legitimate interests (e.g. improving the quality of our services, Website security, academic administration) provided this does not override your rights.

4.Sharing of Your Data

We may share your personal data with:

  • Authorized School Staff: administrators, teachers, admissions office, accounts department, etc., as needed for processing your admissions, academics, or fees.
  • Service Providers: third-party vendors who assist us with payments, website hosting, analytics, communications, etc., under confidentiality obligations.
  • Government / Regulatory Authorities: when required by law, regulation, or court order.
  • Third Parties with Your Consent: if you agree, for example, to share your data with partner organizations.

5.Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Enable Website functionality (e.g. login, sessions).
  • Analyze how our Website is used and to generate statistics.
  • Remember your preferences.
    You can control or refuse cookies through your browser settings.
  •  However, disabling certain cookies may affect the functionality of the Website.

6.Data Security

  • We take reasonable measures to protect your personal information, including:
  • Maintaining secure servers and encrypted connections (SSL/TLS).
  • Limiting access to personal data to authorized personnel.
  • Regular security assessments and updates.
  • Implementing technical and organizational safeguards to prevent unauthorized access, disclosure, alteration, or destruction of data.

7.Data Retention

We retain personal data as long as necessary to fulfill the purposes described here, or as required by law. For example:

  • Admission and academic records may be retained for several years as required by educational regulations.
  • Payment / fee records may be kept for audit or financial compliance purposes.
  • Once data is no longer needed, we securely delete or anonymize it.

8.Your Rights

Depending on applicable laws, you may have the following rights regarding your personal data:

 Access: the right to request copies of your data.
Correction: the right to ask us to correct inaccurate or incomplete information.
Deletion: the right to request deletion of your data under certain circumstances.
Restriction: the right to restrict how we process your data.
Objection: the right to object to certain processing (e.g. direct marketing).
Portability: the right to receive your data in a portable format, if applicable.
Withdraw Consent: if processing is based on your consent, you may withdraw consent at any time.
To exercise these rights, please contact us at the email below.

9.Children’s Privacy
As a school Website, we may collect information about students/minors from parents or guardians. If you are under the age of 18, please have a parent or guardian review and provide any information required. We do not knowingly collect information from children without parental consent beyond what is necessary for academic or administrative purposes.

10.External Links
Our Website may contain links to external sites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any sites you visit.

11 .Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes via our Website or by email where applicable. The “Last Updated” date above will be revised accordingly.

12 .Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: c.vidyashram@gmail.com
Postal Address: Chettinad House, Rajah Annamalaipuram, Chennai – 600028, India
Phone: (044) 24938040,24933722